Joint Nature Conservation Committee (JNCC) is providing you with this information, so you know how we collect personal data (information) about you, what we do with it and why. This document – our Marine Noise Registry privacy notice – will tell you about our processing and about the rights you have in relation to how we use your data. It will also provide you with the details of who to contact if you have any questions or concerns.

Who are we?

JNCC is responsible for looking after the personal data we collect as part of the work we carry out to support the UK Marine Strategy. As part of the commitment to the strategy JNCC and the Department for Environment, Food and Rural Affairs (DEFRA) developed the Marine Noise Registry (MNR) to record human activities in UK seas that produce loud, low to medium frequency (10Hz – 10kHz) impulsive noise.

Activities include:

• Seismic surveys
• Sub bottom profiling
• Impact pile driving
• Explosive use
• Acoustice deterrent devices
• Multibeam echo-sounders (<12kHz)
• Military sonar (declassified)

We are known as the ‘data controller’. At the bottom of this privacy notice you will find our contact details and links to additional privacy notices.

Why do we collect and use information about you?

JNCC collects and uses your contact details so you can be registered as a user of the Marine Noise Registry. We will administer your access to the system and communicate with you about your access or the data you input.

We also use your data as part of the audit trail of noise events input to the MNR. The audit trail records emails of users that have worked on the input. The audit trail is only visible to members of the organisation that the input was completed for.

Our lawful basis for the processing

We use your personal data as part of our public functions in relation to the Natural Environment and Rural Communities (NERC) Act 2006.

What information do we collect about you?

JNCC may collect and use your:

• Name
• Email address
• Telephone number
• Name of organisation you are affiliated to

How do we collect information about you?

We collect this personal information about you when you register as a new user with the MNR.

Who your information will be shared with and why?

We use a partner organisation – AVS Developments – to host the MNR system and so your personal data is held by them on their servers. This is managed by JNCC through contractual arrangements to ensure AVS Developments protect your data appropriately.

We also use Mailchimp as our email distribution tool. You can find further information on how Mailchimp use your data in the Mailchimp privacy statement.

If you request membership of one of the organisations listed on the MNR site, we will share your registration details with that organisation. In some cases, the organisational point of contact with which we share your details may be outside the UK. In each instance we will ensure there is an appropriate transfer mechanism and there are appropriate safeguards before transfer is made. If you are an organisational contact, we may also share your details with regulators.

How long do we keep your data?

We will retain your personal data used for registration purposes on JNCC’s internal servers for up to 5 years after registration or for as long as the User requires use of the MNR.

Do we use automated decision-making processes, including profiling?

JNCC does not use automated decision making or profiling with your personal data.

Your rights

You have legal rights about the way JNCC manages and uses your personal data. You can:

• Ask for a copy of your data, free of charge
• Ask us to change any data held about you that is incorrect or incomplete
• Ask us to stop using your personal data until it is rectified
• Ask for the use of your data to be restricted
• Ask us to erase your data (known as the ‘right to be forgotten)
• Tell us that you have changed your mind if you have previously given consent for your information to be used for a particular purpose
• Ask us for a portable electronic copy of your data (data portability)

Not all of these rights are absolute, which means they may only apply in certain circumstances. The Information Commissioner’s Office (ICO) has more information on your rights and you can also contact our Data Protection Manager for help.

Where we have used consent as our lawful basis you have the right to withdraw that consent and can do so by contacting our Data Protection Manager in the first instance.

Our contact details

If you have any questions or concerns about how your personal data is being used, or to progress any of your rights please contact our Data Protection Manager:

Email: dataprotection@jncc.gov.uk

Address: Data Protection Manager, Joint Nature Conservation Committee, Quay House, 2 East Station Road Fletton Quays Peterborough, Cambridgeshire, PE2 8YY

The contact details for the Data Protection Officer responsible for monitoring that JNCC is meeting the requirements of Data Protection legislation are:

Email: DefraGroupDataProtectionOfficer@defra.gsi.gov.uk

Address: Defra Group Data Protection Officer, Department for Environment, Food and Rural Affairs, SW Quarter, 2nd floor, Seacole Block, 2 Marsham Street, London SW1P 4DF

If you remain unhappy once you have contacted us you have the right to lodge a complaint with the Information Commissioner’s Office. Their helpline is 0303 123 1113 and their website is at https://ico.org.uk.